Administrative Coordinator, Sector Services
Administrative Coordinator, Sector Services
April 10th, 2024
- The opportunity to work closely with a seasoned HR leadership team at the forefront of industry best practices.
- A comprehensive compensation package, including generous vacation allowance and enrolment in the municipal pension plan.
- An office conveniently located in central Vancouver with the added flexibility of a hybrid work setting.
About the Post-Secondary Employers’ Association (PSEA)
PSEA provides labour relations and human resource services, including collective bargaining, to the province’s public colleges, special purpose teaching universities, and institutes. As a multi-employer association serving a diverse membership of 19 institutions throughout the province, PSEA supports the public post-secondary sector through a broad range of progressive initiatives and services.
The Opportunity
Reporting to the Executive Director, Legal & Sector Services, the Administrative Coordinator, Sector Services provides senior administrative and coordinating support to PSEA’s learning and development, labour relations and legal teams. The successful candidate will be a professional, resourceful, highly organized, detail-oriented and self-motivated professional who is quick to learn new systems and technologies. While the role is varied, some of the key areas you will support are as follows:
SECTOR SERVICES
- Provides administrative and coordinating support on complex labour relations and legal matters and to PSEA’s learning and development program, including:
- preparing and organizing communications, reports, spreadsheets, flow charts and graphics;
- coordinating events and meetings, including registration, agendas, room booking and arrangements, catering and taking minutes;
- conducting research; and
- organizing and maintaining legal files, communications and tracking systems.
- Maintains PSEA’s Learning and Development site and processes, and provides logistical and technical support to virtual and in person learning programs and events.
- Provides membership support, including proactively maintaining contact information and administering orientation processes and access to PSEA’s member resources.
- Supports complex administrative projects, including the development and maintenance of an effective records management system.
OFFICE ADMINISTRATION
- Supports PSEA’s bargaining, legal and learning and development teams as needed with travel bookings and expense claims.
- Supports the Manager of Finance & Administration as needed and provides back-up as required.
Supports the Manager, Finance & Administration with the following:
- AGM and Board meeting logistics, including guest room reservations, catering, and audio visual.
- General office administration activities, including organizing and maintaining supplies, processing mail, correspondence, invoices and expense claims and liaising with IT, building services, and other service providers.
- Onboarding of new staff, including arranging building access, equipment, and parking.
- Maintains, drafts and updates office procedures and manuals as required.
Candidate Profile
This is a fantastic role for a resourceful and self-motivated individual, who thrives in a collaborative yet autonomous environment. The ideal candidate will have the following:
- A relevant degree or diploma from an accredited institution.
- Demonstrated experience providing administrative and/or coordinating support in a fast-paced environment. Prior experience in a human resources, post-secondary or legal workplace is an asset.
- Advanced knowledge of Microsoft Office Suite and videoconferencing software, and the ability to quickly learn, understand and train others on new software and technologies.
- Exceptional communication skills, both verbal and written.
- Excellent time and project management skills, including an ability to juggle multiple projects and responsibilities, organize workload and set priorities.
- Demonstrated experience organizing and supporting events, including event registration and logistics.
- Demonstrated ability to prepare publication-ready documents and maintain a records management system and/or databases.
- Effective interpersonal skills, a good sense of humour, and an ability to work with a wide range of individuals both internally and externally.
- Ability to work as both part of a team and independently with minimal supervision.
- Ability to exercise considerable judgement, tact, confidentiality and discretion.
- Prior experience with an online content, client management and/or learning management system is an asset.
Salary range: $65,054 to $81,318 per year depending on experience
How to apply
VineHR is supporting PSEA with the recruitment for this position. Qualified individuals are invited to apply to anna.hewett@vinehr.ca.
We thank all applicants for their interest; however, only those applicants selected for further consideration will be contacted.
About VineHR
Based on Vancouver’s North Shore, VineHR Ltd. is a boutique firm supporting growing organizations with personalized recruitment services. With several years in the industry and a customized approached, our vision is to build long-lasting relationships with organizations to become their true "extended" people and culture ambassador.
